Salary:
$60,000 per year
How to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Minimum Requirements:
- High School Diploma or equivalent AND (3) years of administrative support experience (i.e., managing correspondence, coordinating presentation materials, scheduling, file management, travel/event planning, etc).
- A combination of relevant experience, education and/or training will be considered.
- Experience working with executive leadership and/or within a high volume, high visibility organization or office is a plus.
Along with the application and resume, please submit a cover letter expressing your interest in the position.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Position Summary:
The executive assistant provides a high level of support to the County Executive. Responsibilities include scheduling meetings and events, gathering confidential briefings, administrative work, and special projects as assigned. The incumbent will report to the County Executive and work closely with the Chief of Staff, Special Assistant, and Office Manager.
Overview:
Duties:
- Maintains confidentiality on highly sensitive information their work may involve.
- Manages the County Executive’s calendar, including scheduling meetings and events.
- Coordinates travel arrangements, including flights, hotels, transportation, and associated paperwork.
- Ensures the County Executive is prepared for meetings and events, including preparing agendas and materials.
- Drafts and sends correspondence, emails, and other communication on behalf of the County Executive.
- Manage incoming phone calls, emails, and mail.
- Attend occasional special events and parades.
- Responds, prepares and tracks correspondence from constituents and other stakeholders.
- Identifies and recommends improvements for administrative procedures.
- Maintains office files and records.
Knowledge, Skills, and Abilities
Knowledge of:
- Writing, editing, and coordination of presentation materials.
- File management.
- Scheduling.
- Travel/event planning.
Skill in:
- Microsoft Office Programs (Word, Excel, Outlook, and PowerPoint).
Ability to:
- Establish and maintain effective and confidential working relationships with the County Executive, staff, and outside organizations.
- Be highly organized with strong written and oral communication skills.
- Work early mornings, weeknights, and weekends.
- Meet scheduling and project deadlines
- Learn new software and computer programs.
Residency:
Allegheny County within 1 year.
Veterans' Preference:
Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D