Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

The Deputy Director for the Bureau of Administration at Allegheny County Health Department (ACHD) is an executive-level position reporting to the Allegheny County Health Department Director and serving as a member of the senior leadership team. The Deputy Director is responsible for the operations and fiscal management of the department, including financial oversight, review and implementation of policies/procedures, and supervision of staff. The Deputy Director, Administration oversees multiple functions of administration, including and not limited to: oversight of all human resource functions, including workforce development; fiscal areas including budgeting, payroll, grants management and reporting, procurement, fees and permits, and contracts; facilities operations including maintenance, leasing and supplies; and other areas as assigned. 

The Deputy for the Bureau of Administration has executive and consultative responsibilities for planning, organizing, and maintaining a high level of professional performance. As a high-level executive, the Deputy is expected to understand the principles of change management, fiscal responsibility, and performance improvement. Supervision is exercised over lower-level administrators. As a member of the senior leadership team, the Deputy Director for the Bureau of Administration is expected to participate and contribute to departmental strategic planning, policy development and overall direction for the Allegheny County Health Department. As a point of contact for fiscal responsibility and administration, Deputy Director is expected to provide reports and analysis of financial and other data to other members of the senior leadership team. Work is performed under the direction of the Director and evaluated through completed projects, reports, conferences, observations, conformance to departmental policies and procedures and satisfactory achievement of objectives

Fringe Benefits

• Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.

Perks Working for ACHD

• Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.

This position is exempt from the Civil Service System. Appointments to exempt positions are at-will and are not governed by the Civil Service Rules.

• Plans, develops and coordinates the overall direction of the Bureau of Administration 
• Directs the human resources, budgeting, procurement, and operations functions for the Allegheny County Health Department 
• Develops and reviews administrative policies, procedures and regulations; formulates, interprets and implements policies and procedures in carrying out the objectives of Department programs. 
• Supervises administrators in the Bureau of Administration, including delegation of assignments, training, and performance review. 
• Responsible for the oversight of time and attendance and payroll submission 
• Coordinates departmental programs with other governmental units, agencies and industry. 
• Directs the planning and execution of the Allegheny County Health Department’s budget(s), personnel requirements, facilities maintenance, and services. 
• Works effectively with County Budget Department in annual development, planning and monitoring of Allegheny County Health Department operating and grants budgets. 
• Oversees Human Resources, AmeriCorps and workforce training and development functions. 
• Functions as a member of the senior leadership team of the Allegheny County Health Department 
• Advises Director and other Deputies on administrative and fiscal matters. 
• Provides fiscal reports to Director, Senior Leaders, and Program Managers 
• Oversees grant management; assists in preparation of grant applications, fiscal and program reporting. 
• Oversees contract process from start to finish. 
• Supervises processes related to any appeals on ACHD enforcement action as well as coordination with a Hearing Officer 
• Supervises the maintenance of financial and other records and the preparation of reports as required. 
• Responsible for facilities maintenance and procurement of general supplies; coordinates leasing of facilities for Allegheny County Health Department 
• Attends conferences and meetings concerning the activities of Allegheny County Health Department 
• Responses to Public Health emergencies as needed. 
• Performs other related duties as required 

• Principles of administration and executive management in the public sector 
• Generally accepted accounting principles 
• Generally accepted government auditing standards 
• Fiscal management, including government departmental budgeting and grant management (federal and state) 
• Reviewing and executing contracts and service agreements 
• Microsoft Office programs including Access, Word, PowerPoint, and Excel and other database programs. 

• Administrative Management 
• Budget Preparation 
• Business Planning 
• Executive Management 
• Legal Information 
• Performance Motivation 
• Human Resources (HR) 
• Microsoft Office  
• Public Health

• Direct, delegate, monitor, and review the performance of administrator team. 
• Represent ideas effectively, concisely, and accurately, both orally and in writing and present themselves in a professional manner. 
• Work and communicate effectively with assistants, Allegheny County Health Department leadership team, public officials, and the public. 
• Exercise sound judgment in routine and non-routine decision making. 
• Collaborate with staff and representatives of community organizations such as health and emergency agencies, universities, local, state and federal government agencies, and departments. professional and civic groups and the public 
• Work in highly unionized environments 
• Travel to and from work locations to carry out responsibilities of the position. 
• Work in a team-oriented environment. 
• Respond to public health incidents and emergencies.