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Position Title: Human Resources & Payroll Assistant

Salary: Hourly: $20.19 || Annual: $42,000.00

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:
  • High School Diploma


Education & School Transcripts

If you are claiming education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted. 

Condition of Employment

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Employment Type

  • Full-time, Entry Level.


Relevant Experience

You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.

Who is Eligible

Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.

Weights

  • Minimum Requirements - 30%
  • Relevant Skills & Education - 50%
  • Supplemental Questions - 20%


Supplemental Questions

Please be prepared to answer the following questions. You may upload as a Word document answers to the supplemental questions in the “Upload Page” of the application. Make sure to note “See attached” after the statement on the application form if you are attaching a separate document. If you are unable to upload the document, email to ACHD Human Resources Department.

  1. Please provide an example of when you had to learn something new (within a professional role).
  2. Please provide an example of following a process and producing results.
  3. Please provide an example of when you took initiative and were effective within an unfamiliar situation.
  4. Please describe methods you have used to maintain schedules and stay organized.


Allegheny County Civil Service Employees (Non-ACHD)

Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department.

This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.

Purpose

To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.

In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.

If you are claiming veteran's preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.

Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny County Health Department.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

#INDSJ

Position Summary:

This position is an administrative position in the human resources/payroll area in the Allegheny County Health Department. An employee in this position is responsible for accurate data and documentation, i.e. employee time and attendance and computing, preparing & processing human resources/payroll personnel actions for Health Department Employees. The majority of duties/responsibilities are supporting the overall operations of the Human Resources and Payroll functions of the organization through a wide variety of clerical and technical activities. The Workforce Operations Administrator I oversees this position and will regularly review the final work product for this position.

Overview:

Fringe Benefits

  • Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.


Perks Working for ACHD

  • Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
Duties:

  • Compile, prepare and maintain all department employee human resources/payroll related documentation and records, using ethical principles and ensuring strict confidentiality in all actions and efforts. 
  • Generate necessary forms to create positions, request replacements and fill open positions, and processing personnel actions to support recruitment. 
  • Facilitate communication between the HR/Payroll Department and Program Managers to ensure that the hiring process is efficient and timely. 
  • Prepares all payroll records for entry into computer.  
  • Adhere to program and organizational policies and procedures, including the Merit System.   
  • Maintains employee work schedules and leaves & absences requests for human resources/payroll preparation. 
  • Examines daily time and attendance in payroll system (Novatime) and resolves any discrepancies with the appropriate supervisor. 
  • Contributes to the team’s efforts to audit and ensure all payroll records, entries and adjustments in payroll system are in accordance with collective bargaining agreements, County policies and regulations. 
  • Interpreting and communicating relevant policies and procedures to others involved in personnel management, including employee discipline, unemployment hearings, ADA complaints, and workers compensation 
  • Processes JDE, PAA1000, NovaTime, OnBase transactions, primarily responsible for new hires, terminations, contractual pay increases and other salary changes, etc. Will support team efforts for processing of leaves and absences and travel reimbursement. 
  • Providing information to departmental officials to inform them of the provisions of the various Collective Bargaining Agreements and other agreements (e.g., information relevant to promotions, demotions, transfers, dismissals, and other personnel actions). 
  • Utilizing Microsoft Office 365, with an emphasis on Sharepoint, Planner, Excel, Word. 
  • Sorts and distributes mailings to employees (W-2 forms, paystubs, etc.). 
  • Responds to emergencies as assigned by the Health Department. 
  • Performs other duties as required or requested. 
Knowledge, Skills, and Abilities

Knowledge of:

  • Modern office practices, procedures, and equipment.
  • Knowledge of human resources/payroll processes and procedures, filing and record keeping procedures. 
  • Process human resources/payroll data and related work in an accurate and timely manner. 
  • Learn and effectively utilize payroll system (Novatime) and other software and/or computerized systems as required. 
  • Enter data and type with reasonable speed and accuracy. 
  • Maintain strict confidentiality of employee information. 
  • Adapt to changing priorities and manage multiple tasks in a stressful environment. 
  • Able to work under pressure and meet strict deadlines. 
  • Competent knowledge and use of Microsoft Office programs including Sharepoint, Planner, Excel, Word, PowerPoint, etc. 
Skill in:

  • Interpersonal Communication
  • Data Entry
  • Office Equipment
  • Spreadsheets
  • Calendars
  • General Administration
  • Travel Reimbursements
  • Filing
  • Public Health
  • Microsoft Office
Ability to:

  • Adapt to changing priorities and manage multiple tasks in a stressful environment. 
  • Work under pressure and meet strict deadlines. 
  • Represent ideas effectively, concisely and accurately, both orally and in writing and present themselves in a professional manner. 
  • Must be able to work in a team environment. 
  • Become competent in using payroll processing software. 
  • Organized and detailed oriented. 
  • Communicate with all levels of employees. 
  • Respond to public health emergencies. 
Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D


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