Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

This is advanced administrative, professional budgeting, and fiscal management work. An employee in this class is responsible for providing staff support to the Grant Manager and Financial Planning Supervisor in carrying out the accounting and fiscal activities in the Office of Administration. Major aspects of the work include implementing fiscal policies and controls, administration of sound budgeting and accounting procedures. The work involves auditing, preparation of budgets, financial statements, and other required reports as it pertains to grants and operating funds. The employee in this class functions independently under the general supervision of the Grant Manager and Financial Planning Supervisor, who reviews work for adherence to policies and acceptable fiscal management standards and for accomplishment of objectives.

Fringe Benefits

• Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.

Perks Working for ACHD

• Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.

• Develops budgets in accordance with accounting and fiscal control plans and procedures.
• Advises and assists the Leadership Team and operating units on fiscal management policies and procedures relating both to Health Department operations and to grants initiated and administered by the Health Department.
• Evaluates effectiveness of budgeting, accounting and fiscal control through audits and periodic analysis to assure acceptable professional standards are met and recommend to Leadership Team process improvement opportunities when they arise.
• Coordinates fiscal management aspects of grant management with applicable grant funding sources.
• Computer based position to manage expenses through various accounting and budget software packages as well as posting journal entries, tracking expenditures, monitoring spending and reporting basis.
• Analyzes spending levels of contract service providers to identify over or under spending in order to shift funds or renegotiate contracts.
• Aids in analyzing current revenue sources, working to improve collection processes, and developing new long-term revenue sources.
• Prepares monthly summary financial report showing comparison of line item actual expenses year-to date to projected expenses and revenues for assigned funding streams.
• Demonstrates the ability to analyze monthly expense reports to identify anomalies and areas of improvement.
• Aids the Financial Planning Supervisor in the development of Key Performance Indicators (KPI) to be used Department wide to improve the revenue and expenditure processes.
• Responsible for reconciling Fee and Permit functions of account clerks to operating and grant revenue streams.
• Creates training materials and visual aids to assist teammates in better decision making.
• Standardize processes amongst peers.
• Performs related work as required.

• Knowledge of the principles and practices of budgeting and fiscal management in the public sector.
• Knowledge of the principles and practices of accounting and auditing.
• Knowledge of and high-level functionality of Excel.
• Knowledge of fiscal control aspects of grant proposals and the administration of grants in the health care field preferred.
• Knowledge of specific Allegheny County and ACHD specific accounting processes
• Knowledge of Allegheny County and ACHD specific systems such as JDE, Enfotech, Intelipay, Onbase, etc.

• Ability to critically think through processes and clearly articulate solutions.
• Ability to establish a program of fiscal management which meets acceptable professional standards.
• Ability to analyze public budgetary and fiscal problems and make recommendations for change.
• Ability to establish and maintain effective working relationships with staff, the public, and other agencies.
• Ability to express ideas clearly in all forms of communication.
• Ability to utilize computer skills for all aspects of the job.
• Ability to respond to Public Health Emergencies.
• Ability to analyze Contract information in both Payables and Grant Contracting.