Position Title: Senior Secretary - Air Quality

Salary: Hourly: $19.94 || Annual: $41,486.40

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

High School Diploma or G.E.D. equivalent


Four (4) years’ experience in general clerical work, involving inputting on a computer utilizing office software applications


Any equivalent experience and/or training which provided the required knowledge, skills, and abilities.


Pre-Employment Proficiency Exams

Click Here for the Computer Literacy Exam 

Description: Measures basic computer skills, basic knowledge of Microsoft Excel and Outlook, and typing. Non-ACHD applicants must pass a computer literacy examination administered by the Allegheny County Health Department with a score of 75% or higher.

Disclaimer: Per eskill, exams must be taken on either a PC or Android Device

Education & College Transcripts

If you are claiming college education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted. 

Condition of Employment

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Employment Type

  • Full-Time, Entry Level.
  • This position is contingent upon grant funding

Relevant Experience

You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.

Who is Eligible

Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.


  • Minimum Requirements - 50%
  • Relevant Skills & Certifications - 15%
  • Supplemental Questions - 25%

Supplemental Questions

Please be prepared to answer the following questions. You may upload as a Word document answers to the supplemental questions in the “Upload Page” of the application. Make sure to note “See attached” after the statement on the application form if you are attaching a separate document. If you are unable to upload the document, email to ACHD Human Resources Department.

  1. Describe your experience and comfort level dealing with the public on a daily basis.
  2. Describe your experience and comfort level with Microsoft Office, Word and Excel.
  3. Ability to prepare monthly and yearly reports related to Air Quality Program.
  4. Describe any experience with preparing information for and communicating with government, industrial, and environmental representatives.

Allegheny County Civil Service Employees (Non-ACHD)

Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department. Please refer to Instruction Sheet for proper completion of Allegheny County Employment Application Form.

This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.


To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.

In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.

If you are claiming veteran's preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.

Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny C0unty Health Department.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.


Position Summary:

This is complex inputting on a computer involving the typing and processing of documents in a variety of functions, utilizing word processing and other software packages. An employee in this class performs complex clerical work which requires the utilization of typing skills and the application of independent judgment. Work involves the skilled typing of a variety of letters, reports, contracts, transmittals, vouchers, and agenda in draft and final form and includes responsibility for the format and grammatical accuracy of the material typed. Work includes all clerical aspects of a work process, including making choices between different procedures to be followed, and the appropriateness of the information presented for further processing. Work may involve providing training and orientation to new employees and functioning as a lead worker for complex clerical typing operations. Work normally involves making independent decisions concerning the process to be followed, the appropriateness of the information to be processed, and the actions taken. Work is performed with considerable independence and little review, however, changes in operational standards, procedures, and work policies are discussed in detail with the supervisor prior to implementation. Limited supervision is received from a Clerical Supervisor or Administrator.


Fringe Benefits

  • Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.

Perks Working for ACHD

  • Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.


  • Types letters, reports, contracts, transactions, transmittals, vouchers, itinerary, and agenda on a computer from handwritten drafts, dictated sources, or original source documents into draft or final form.
  • Reads correspondence to become familiarized with contents and determines what procedures to pursue in providing the correct information which is in accordance with any applicable administrative and legal constraints; and types or directs the typing of responding correspondence.
  • Proofreads and types documents to purchase books, supplies, equipment, services, etc. by referring to catalogues, state contracts, and other sources to obtain prices, specifications, and related information.
  • Prepares monthly accomplishment reports from status reports, logs, and files which include information such as project name, bid awards, costs, anticipated completion dates, and stages of completion.
  • Functions as a lead worker by distributing and interpreting work assignments, aiding, conducting on-the-job training, and reviewing the work of the program for adherence to standards.
  • Assembles and assists in editing quarterly reports.
  • Assists in assembling, editing and the production of the program and work plans.
  • Coordinates office moves and submits work orders.
  • Answers written inquiries relating to the status of certain aspects of an organization’s functions.
  • Enters data to computer database.
  • Performs related work as required.

Knowledge, Skills, and Abilities

Knowledge of:

  • Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials normally consisting of complex sentence structures.
  • Knowledge of the specialized office procedures and practices which relate to the work process.
  • Knowledge of standard office procedures, practices, conduct, and actions necessary in maintaining harmonious working relationships.
  • Knowledge in referencing technical journals or code books.
  • Knowledge of the types, organization, and use of various kinds of office files that are organized according to multiple indexing methods; and logs, forms, and letter formats used in consolidating information from numerous sources

Skill in:

Ability to:

  • Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision-making on the most appropriate procedures to be followed in varied courses of action.
  • Ability to make independent determinations on the best possible resolution to processing problems.
  • Ability to develop and set up clerical procedures for the process or office activities performed.
  • Ability to assemble, organize, and present status information from various source materials concerning the operation of a process or office activities.
  • Ability to proofread varying types of information for conformance with a prescribed pattern or form, to assure the adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules.   
  • Ability to transfer information from formats which occur in random order and present a modified form according to rules and procedures.
  • Ability to organize work in a manner which insures smooth processing and accomplishments of priority items on schedule.
  • Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse.
  • Ability to instruct and advise clerical employees on the methods and procedures used in a process.
  • Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation.
  • Ability to compose correspondence of inquiry or explanation relating to a problem, request, or program need by surveying the nature of the item and determining the course of action to execute the presentation.
  • Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles by posting, entering, transferring, adjusting, and balancing numerous accounts in the control process.
  • Ability to type accurately at a minimum rate of 40 words per minute.
  • Ability to learn various software packages.
  • Proficient in Microsoft office Word, Outlook and Excel.
  • Ability to respond to emergencies.

Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.