Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

The Clerk 7 handles the receipt, processing, and payment of initial and secondary pleadings. Duties are performed in an office setting and the individual will sit at a counter. The work varies and the individual is, at times, required to change their approach in completing assignments.

Duties vary by Division and may include the following:

• Performs data entry, maintains records, and generates reports ensuring accuracy and completeness.
• Answers telephones and engages in intensive customer service including processing of ACH payments and assistance, dealing with the public, courts, attorneys, associates, and court-related agencies.
• Accepts and dockets all court pleadings and orders of court as well as certifying court orders and other documents from the record.
• Corresponds with inmates filing appeals to Superior Court and self-represented motions.
• Maintains records regarding appeals filed to appellate courts and records decisions after the record is returned.
• Compiles pleadings and transcripts for e-transmission to appellate courts including death penalty cases on appeal to the PA Supreme Court.
• Tracks post-sentence motions for application of PA Rules of Procedure regarding denial operation of law.
• Prepares all paperwork and performs data entry for constables to include the docketing of Private Detective Licenses.
• Generates general ledger entries, creates receipts, and reconciles the daily cashier's work receipts to prepare for daily bank deposits.
• Maintains escrow and draw down accounts, along with a log of unclaimed property for escheatment to the Commonwealth.
• Enters new lawsuits, judgments, appeals, petitions, municipal reports, and all other case filings.
• Processes new divorces, custody actions, transmittals, and other various pleadings.
• Determines and applies fees for each filing.
• Accepts payments for filings and issues receipts as required.
• Responsible for all cash, check, and credit card payments received.
• Processes all Civil and Landlord Tenant Appeals.
• Assigns hearing dates and establishes rental payments on landlord tenant cases.
• Processes pleadings which are filed via the DCR electronic filing system, by delivery services, or in person.
• Balances cashier session and submits receipts, cash, and checks to the fiscal section.
• Schedules and conducts virtual probate conferences.
• Administers an oath to appointed party(s).
• Ensures compliance with Local and State Rules and Statutes.
• Performs other related duties as required or requested.

• Data entry procedures and related office practices.
• Computer features and functions.
• Local and state Rules of Procedure, statues, and administrative court orders.
• Fiscal/banking procedures.

• Basic computer proficiency including Windows-based programs.
• Microsoft Excel, Outlook, and Word.

• Learn and comply with the PA Rules of Procedure and Allegheny County Local Court Rules.
• Learn and comply with the PA Rules of Procedure for the Family Division and for the Orphans’ Court.
• Learn and comply with the Probate, Estate, and Fiduciary Codes.
• Make basic decisions and utilize critical thinking and intermediate math.
• Maintain accurate records.
• Proofread and verify data.
• Work under general supervision.
• Follow oral and written instructions.
• Learn to use new computer software as required.
• Communicate and interact effectively, orally and in writing, with co-workers, supervisors, and the public.
• Enter data accurately and promptly into a computer.
• Count and process large cash payments.
• Interpret and act on orders of court and Rules of Procedure when necessary.
• Frequently lift and/or move files and books up to 10 pounds.
• Work in a moderate noise level environment.