Salary:
$50,439.96 per year
How to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Minimum Requirements:
- A high school diploma or its equivalent.
- One (1) year of experience in a receptionist or administrative assistant role.
- An equivalent combination of education and experience may be substituted.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screening must be completed within 48 hours of acceptance of the conditional offer of employment.
Position Summary:
Reporting to the Communications and Transportation Manager, the incumbent maintains organizational efficiency, ensuring tasks, appointments, and projects are executed smoothly and timely and resident transportation needs are met.
Overview:
Duties:
- Schedules and confirms resident transportation, ensuring all parties are informed of changes or updates.
- Maintains confidentiality of protected health information, including verbal, written, and electronic communications.
- Assesses project or task duration, allocate staff or resources, and prioritize urgent needs.
- Tracks progress against schedules, identify deviations, and implement corrective actions as needed.
- Notifies relevant stakeholders of schedule changes, resolve conflicts, and provide reminders for upcoming tasks or appointments.
- Maintains accurate records, update databases or Electronic Health Records (EHR) and/or Electronic Medical Records (EMS) systems; handles phone call and email inquiries.
- Ensures schedules meet legal, safety, or organizational standards and generate reports on efficiency and resource utilization.
- Participates in all life safety and emergency drills and trainings.
- Performs other related duties as assigned or requested by the Communications and Tranposrtation Manager.
Knowledge, Skills, and Abilities
Knowledge of:
- General office practices and procedures.
Skill in:
- Microsoft Office Suite.
- Electronic Health Records (EHR)
- Electronic Medical Records Systems (EMS)
- Scheduling software
Ability to:
- Demonstrate organizational skills, attention to detail, and the ability to prioritize tasks.
- Communicate effectively, both orally and in writing, with staff, clients, and management.
- Sit for long periods of time throughout the workday.
- Assist in evacuation of residents during emergency situations.
- Maintain a positive attitude and the ability to work in stressful situations.
- Perform data entry.
Residency:
Allegheny County within 1 year.
Veterans' Preference:
Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D