Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

The Executive Administrative Assistant to the Treasurer is a highly confidential, administrative position that provides administrative support to the Treasurer. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, public-facing environment. Work is performed independently or in accordance with instructions from the Director of Administration and Customer Service.

The Office of the Treasurer strives to provide excellent customer service to the citizens of Allegheny County while fulfilling the duties and responsibilities mandated by the Commonwealth of Pennsylvania and the Home Rule Charter of Allegheny County, with efficiency, transparency, and collaboration.

We are a newly established administration, dedicated to cultivating a collaborative work environment where positivity thrives, and every team member can excel. We value individuals who share our core values and embrace this vision.

•  Respect and empathy: We believe in treating every individual with dignity, respect, and empathy. We value team members who actively listen, seek to understand diverse perspectives, and demonstrate kindness in their interactions.
• Fostering a safe workplace: Bullying, harassment, or discrimination of any kind has no place in our workplace. We value team members who actively promote a culture of kindness, compassion, and acceptance, and who intervene to prevent or address any form of bullying or harassment.
• Equity and Fairness: We are committed to promoting equity and fairness in all aspects of our work. We value team members who advocate for equal opportunities, challenge biases, and strive to create a level playing field for all individuals, regardless of their background or identity.
• Passion for growth: We seek individuals who are enthusiastic about personal and professional development, continuously seeking opportunities to learn and grow.
• Integrity and Transparency: Honesty and integrity are at the core of everything we do. We value team members who are transparent in their communication and actions.
• Innovation and Creativity: We encourage innovative thinking and creativity. We value team members who are not afraid to challenge the status quo, bring fresh ideas to the table, and collaborate with individuals and organizations outside of our Office.
• Team Player Mentality: Collaboration is key to our success. We value individuals who are supportive team players, willing to contribute to the collective goals of the team.
• Diversity and Inclusion: We believe in the power of diversity and inclusion. We value team members who respect and embrace diverse perspectives, backgrounds, and experiences. If you share these beliefs and embody these personalities, we encourage you to apply and join our dynamic team.

Executive Support

• Provides direct support to the Treasurer. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel; submits and tracks reimbursements after travel.
• Screens incoming calls, emails, and requests, and handles them when appropriate.
• Maintains records and other documents and coordinates special events. Evaluates documents submitted for the administrator’s signature. 
• Provides support for long-range planning and scheduling activities. 
• Works with other administrative assistants to coordinate, schedule, and plan Investment and Depository Board meetings.
• Plans for elected officials and other distinguished visitors, as well as potential employees visiting the Office and welcomes them. Assists with office functions and meetings hosted by the Leadership team.
• Builds relationships with several county departments to ensure the achievement of the Treasurer’s Office vision, goals, and objectives.
• Perform administrative tasks such as printing, scanning, and improving document formatting.
• Occasionally attend external meetings or events with the Treasurer, providing on-site support and ensuring smooth coordination.
• Serves as liaison and point of contact for the Treasurer and Leadership, as needed.
• Records meeting notes, decisions, and action items, and distributes notes to relevant staff and/or stakeholders in a timely manner.

 Confidentiality and Discretion

• Assists in the resolution of complex, highly sensitive, and confidential administrative matters.

• Principles and practices of professional business office operations 

• Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Adobe Acrobat

• Communicate effectively and professionally, both orally and in writing.
• Work independently with little supervision and be reliable and dependable.
• Work well as part of a team.
• Multitask and prioritize workload.
• Interact with the public in a professional, courteous, and mature manner.
• Exercise good judgment and tact in giving/obtaining information.
• Operate telephones, computers, copiers, and printers.
• Proofread documents.
• Lift up to 35 lbs.