Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

The Special Assistant to the Treasurer is an operational support role, responsible for ensuring the Treasurer is well prepared, informed, and strategically supported during external engagements. This role involves attending public events and meetings, managing logistics and schedules, preparing detailed briefing materials, and facilitating follow-up correspondence. The Special Assistant serves as a liaison between the Treasurer and external stakeholders, including government officials, community leaders, and members of the public. The Special Assistant also supports public affairs efforts through maintaining strategic partnerships and promotion of the Treasurer’s initiatives through thoughtful engagement and message alignment.

The Office of the Treasurer strives to provide excellent customer service to the citizens of Allegheny County while fulfilling the duties and responsibilities mandated by the Commonwealth of Pennsylvania and the Home Rule Charter of Allegheny County, with efficiency, transparency, and collaboration.

 We are a newly established administration, dedicated to cultivating a collaborative work environment where positivity thrives, and every team member can excel. We value individuals who share our core values and embrace this vision.

•  Respect and empathy: We believe in treating every individual with dignity, respect, and empathy. We value team members who actively listen, seek to understand diverse perspectives, and demonstrate kindness in their interactions.
• Fostering a safe workplace: Bullying, harassment, or discrimination of any kind have no place in our workplace. We value team members who actively promote a culture of kindness, compassion, and acceptance, and who intervene to prevent or address any form of bullying or harassment.
• Equity and Fairness: We are committed to promoting equity and fairness in all aspects of our work. We value team members who advocate for equal opportunities, challenge biases, and strive to create a level playing field for all individuals, regardless of their background or identity.
• Passion for growth: We seek individuals who are enthusiastic about personal and professional development, continuously seeking opportunities to learn and grow.
• Integrity and Transparency: Honesty and integrity are at the core of everything we do. We value team members who are transparent in their communication and actions.
• Innovation and Creativity: We encourage innovative thinking and creativity. We value team members who are not afraid to challenge the status quo, bring fresh ideas to the table, and collaborate with individuals and organizations outside of our Office.
• Team Player Mentality: Collaboration is key to our success. We value individuals who are supportive team players, willing to contribute to the collective goals of the team.
• Diversity and Inclusion: We believe in the power of diversity and inclusion. We value team members who respect and embrace diverse perspectives, backgrounds, and experiences. If you share these beliefs and embody these personalities, we encourage you to apply and join our dynamic team.

Event and Meeting Support:

• Accompany the Treasurer to external events and internal meetings (non-technical).
• Take detailed notes during events and meetings, identifying attendees, key takeaways, commitments, and follow-up actions.
• Draft follow-up correspondence with specific references to conversations or commitments made.
• Coordinate with the Executive Administrative Assistant to ensure the Treasurer’s calendar is current and aligned with strategic priorities.
• Support the planning and execution of community events, press conferences, and public announcements where the Treasurer will be present.
• Assist with the creation and drafting of Social Media content for the Treasurer’s public appearances.

 Briefing and Preparation:

• Prepare briefing materials for events and meetings, including stakeholder bios, organizational background, information related to the county’s alignment, and staffing notes.
• Provide itineraries and logistical details in advance of appearances or engagements.
• Assist in developing and executing messaging strategies that reflect the Treasurer’s priorities and values.
• Monitor the calendar for scheduling conflicts, propose solutions, and ensure alignment across departments and external partners.
• Ensure consistent branding and language across prepared materials in collaboration with the Public Relations and Digital Media Coordinator.

Stakeholder Engagement:

• Serve as a professional representative of the Treasurer in interactions with stakeholders.
• Build and maintain positive relationships with government officials, civic leaders, nonprofit partners, and constituents.
• Track and facilitate follow-up on commitments made during engagements.

 Scheduling and Coordination:

• Work with the Executive Administrative Assistant to oversee daily scheduling logistics, including travel time, event pacing, and accessibility needs.
• Flag potential issues or competing priorities and proactively resolve conflicts.
• Ensure materials and preparation needs for each event or meeting are fulfilled in a timely manner.
• Identify opportunities for the Treasurer to participate in relevant panels, interviews, or other public events.

• Local government, political environments, and stakeholder landscapes.

• Microsoft Office Suite 

• Demonstrate exceptional organizational and time management skills, with a keen attention to detail.
• Communicate effectively, both orally and in writing.
• Work under pressure, maintain discretion, and handle sensitive information professionally.
• Work flexible hours, including evenings and weekends as required.
• Operate a motor vehicle and comply with all applicable driving laws and safety regulations.
• Lift up to 35 lbs.