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Position Title: Human Resources, Assistant Manager

Salary: Hourly: $31.25 || Annual: $65,000.04

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:
  • Bachelor’s Degree in human resource management, public or business administration, labor relations or a related field from an accredited college or university.

AND

  • Three (3) years of progressively responsible experience within Human Resources, which includes two (2) year in an administrative or supervisory capacity. 

 

OR

 

  • Master’s Degree in human resource management, public or business administration, labor relations or a related field.

AND

  • Two (2) years of progressively responsible experience within Human Resources, which includes one (1) year in an administrative or supervisory capacity. 

 

OR 

 

  • Any equivalent combination of experience and training. 


Education & School Transcripts

If you are claiming education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted. 

Condition of Employment

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Employment Type

  • Full-time, Mid-Senior Level.


Relevant Experience

You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.

Who is Eligible

Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.

Weights

  • Minimum Requirements - 25%
  • Relevant Skills & Education - 50%
  • Supplemental Questions - 25%


Supplemental Questions

Please be prepared to answer the following questions. You may upload as a Word document answers to the supplemental questions in the “Upload Page” of the application. Make sure to note “See attached” after the statement on the application form if you are attaching a separate document. If you are unable to upload the document, email to ACHD Human Resources Department.

  1. A key performance indicator for the role is not to be directly responsible for completing task/work items; rather to be primarily responsible for the teammates, who are responsible for completing task/work items - how would you approach this endeavor to ensure success?
  2. Please describe your motivation for applying to this position.
  3. Please describe your experience in processing payroll.
  4. What is the primary role of employee relations within an organization?
  5. Frequently, to ensure timelines/deadlines are met/adhered to this role will be expected and required to work extended hours, including nights and weekends. Are you willingly able to meet this expectation?


Allegheny County Civil Service Employees (Non-ACHD)

Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department.

This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.

Purpose

To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.

In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.

If you are claiming veteran's preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.

Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny County Health Department.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

#INDSJ

Position Summary:

This is a professional Human Resources position at the administrative level.  

 

The employee in this class is responsible for all functions of the human resources and payroll for the Allegheny County Health Department. Major aspects of the work include general HR duties such as compliance, employee/labor relations, investigations, performance evaluation, training, recruitment, selection, certification, position classification, union contracts, payroll, compensation, and other human resources functions.    

 

Work is performed independently under the supervision of the Human Resources Manager who reviews the work for adherence to policies and acceptable human resources management standards and for accomplishment of department objectives. This position is a supervisor which oversees four (4) total positions within the HR/Payroll team, presently titled: (direct) Workforce Operations Administrator I & People Operations Coordinator. There are two (2) Human Resources & Payroll Assistants which are directly supervised by the Workforce Operations Administrator I. 

Overview:

Fringe Benefits

  • Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.


Perks Working for ACHD

  • Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
Duties:

Leadership & Supervision

  • Assist in the planning, organization and direction of departmental personnel management activities; develops and implements personnel policies and procedures. 
  • Directly supervise professional, technical and clerical support personnel.
  • Contribute to the process of re-evaluating recruitment techniques and hiring processes  
  • Compile and execute overall communications on personnel management policies and procedures and staffing utilization to all levels of the organization and operating units.

 

Management of Workforce Systems & Employee Lifecycle

  • Process of personnel actions to ensure conformance with personnel policies and procedures and merit system rules, regulations and standards.
  • Manages job requisition process workflow by auditing, confirming and reconciling positions (vacant & filled); reviews and processes various personnel actions (e.g. salary changes, hires, transfers, promotions, leaves, terminations, etc.) both manually and through established Human Resources systems.
  • Liaison between Programs and Fiscal/Finance department for budgetary items, including the management and forecasting of labor needs


Employee Relations & Workplace Investigations

  • Conducts workplace investigations related to a variety of employee issues and responds impartially and confidentially to telephone, email and in-person inquiries to assist with human resources related topics.
  • Provides guidance and recommendations to department managers on strategic direction regarding varied, diverse, and complex employee relations matters.
  • Coordinates recruitment, selection, orientation, position classification, compensation, employee and labor relations and training activities. 
  • Ensures compliance with local, state, and federal employment laws and regulations, collective bargaining agreements, and County policies and monitors legislative, technical, and professional trends impacting compliance.
  • Develops, coordinates, and conducts orientation sessions, meetings, programs, seminars, etc. to disseminate relevant information and provide training opportunities.
  • Coordinates training and development programs by assessing departmental and/or individual needs and recommending appropriate training.
  • Works with the County Law Department on responses to complaints filed through external agencies (e.g., EEOC, PHRC, etc.)
  • Meets and confers with employees and/or labor representatives to resolve personnel and labor relations problems. 
  • Analyze duties and responsibilities of positions and classifies them or recommends appropriate classifications  
  • Collaborative role in ensuring the integrity and maintenance of personnel files and records and directs the processing of personnel transaction involved in appointments, dismissals, pay changes, leaves of absence and other changes.

 

Management & Processing of Payroll 

  • Coordinates all functions within the processing of payroll including efforts with centralized county payroll, assists in the function for the department.
  • Manages and updates the HR Manual/Standard Operating Procedures on an ongoing basis.  
  • Supervises professional, technical and clerical support personnel. 
  • Provides oversight in the areas of on-boarding, off-boarding, and contractor recruitment.
  • Supervises the payroll functional for the department and coordinates efforts with centralized county payroll. 
  • Provides support to personnel management, with an emphasis on Leaves & Absences, including Workplace Accommodations and Workers Compensation  
  • Prepares correspondence in connection with recruitment and other personnel matters; compiles personnel reports.  
  • Responds to emergencies as assigned by the Health Department.  
  • Performs other duties as required or requested.
Knowledge, Skills, and Abilities

Knowledge of:

  • Methods and techniques of personnel administration, including recruitment, selection, placement, position classification, compensation, performance evaluation, training and labor relations. 
  • Human Resource Management and Labor Relations Principles and practices as they pertain to employees covered by collective bargaining agreements. 
  • PA State Civil Service
  • Theory, principles, practices and current developments in the field of public health.
  • Collective Bargaining Agreements
  • Principles and practices of public administration. 
  • Federal and State laws and regulations governing public health programs. 
  • Functions and resources of Federal and State agencies in the field of public health. 
  • Principles of effective supervision. 
  • Statistical processes and methods applied to the analysis of public health data.
  • Proficient in all Microsoft Programs including but not limited to Excel, PowerPoint, Word, and Teams 
Skill in:

  • Human Resources
  • Human Resources Management
  • Project Management
  • Employee Relations
  • Legal
  • Policy Analysis
  • Public Relations
  • Payroll Services
  • Public Health
  • Microsoft Office
Ability to:

  • Analyze Personnel Problems and Needs, devising effective solutions. 
  • Assign and supervise the work of subordinate personnel effectively.
  • Establish and maintain effective working relationships with Federal, State and County Officials, employees and the general public.  
  • Analyze personnel problems and needs and make effective recommendations.  
  • Conduct impartial and objective investigations  
  • Express ideas clearly and concisely, orally and in writing.  
  • Communicate effectively, orally and in writing. 
  • Respond to Public Health Emergencies.  
Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D


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