Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Under the supervision of the Deputy Directors of Parks, this position will be responsible for the following tasks at the Hartwood Mansion and surrounding grounds: scheduling staff and volunteers, scheduling tours, special events, programming, overseeing all revenue associated with the Mansion, and the continuous inventory of assets. The incumbent position will also work with the Department of Marketing and Special Events to ensure necessary coordination with weddings and wedding tours. This position will work with the Recreation Program Coordinator and Marketing team to ensure events are properly highlighted and brochures are effective. This position will assist the Parks Department with other necessary tasks as designated.

Allegheny County, with a population of approximately 1.3 million, is the second largest county in the State of Pennsylvania. The County Parks Department sustains and enhances the growth and quality of a diverse group of well-managed and financially sound regional assets. The large list of diverse facilities and open space in the 12,044 acres contained in our parks system encourages the involvement of people of all ages through park programs, leagues, and volunteering opportunities. The Parks system encompasses a variety of activities and amenities including three wave pools, one swimming pool, ski slopes, snow tubing, two ice rinks, and over 400 rental facilities. The County Parks System strives to be one of the top amenities in the County, by retaining and attracting residents and improving the overall quality of life for our region.

• Operates the daily operations of the mansion facility, including but not limited to long-term planning, policies, staff schedules, public outreach and engagement.
• Recruits new volunteers to meet demands of the park and mansion.
• Communicates to the public and other employees professionally via email, phone and GovQA.
• Manages all programming, events, and tours happening on park property, including internal and external groups.
• Collaborates with Special Events and Venue Rentals teams to schedule and implement special events and weddings.
• Assists with Sculpture Garden tours and programming.
• Assists with potential Hartwood Acres rentals and bookings.
• Completes daily deposits of revenue generated.
• Performs continuous and annual inventory of assets within Mansion.
• Analyzes funding streams to identify new opportunities and make recommendations to apply for grants to support restoration and preservation efforts.
• Assists Parks Grant Manager with preparing grant applications.
• Works with superiors and other Departments to resolve any possible conflicts prior to events.
• Works with the Marketing team and Recreation Program Coordinator to ensure events, programs, and facilities are properly advertised.
• Assists with the tracking of attendance for mansion programs and events.
• Advises maintenance personnel of any issues that arise at the Mansion or surrounding grounds.
• Performs other related duties as required or requested.

• Basic clerical functions including operating office equipment.
• Research funding streams
• Grant applications 

• Microsoft Office Suite 

• Identify items in need of restoration or preservation.
• Lift up to 10 lbs.
• Communicate professionally, both orally and in writing.
• Work independently with little supervision.
• Demonstrate reliability and dependability in the workplace.
• Learn new software, including the ActiveNet scheduling and point of sale software.