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Position Title: Staffing Specialist

Salary: $46,821.00 per year

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.  

Minimum Requirements:

• A high school diploma or its equivalent 

• One (1) year of experience in staffing or scheduling.

• Candidates with payroll and nursing experience are preferred. 

• This position will work out of the Ross location. 

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Position Summary:

Reporting to the Director of Nursing, this position ensures the daily and monthly staffing quotas for each unit of the Kane Community Living Centers, taking into account variable staffing needs in response to changes in patient acuity. The incumbent assures the day-to-day coordination of nursing service employees’ work schedules by meeting the standards set by state and Federal regulations. 

Overview:


Duties:

  • Develops and posts daily/monthly staff work schedules in accordance with state and federal regulations.
  • Monitors employee benefit requests, adhering to the timeliness of union contracts and the availability of time.
  • Submits weekly/biweekly staffing and vacancy reports to the Nursing Director/Assistant by classification, unit, and shift.
  • Tracks and records call-offs, no-shows, etc.; maintains daily staffing sheets and reports any staffing issues or incidents of time usage and reports it to the Director of Nursing/Assistant Director of Nursing immediately.
  • Reviews each unit’s staffing schedule monthly with the appropriate supervisor; prepares and reports a monthly staffing report for all nursing care hours.
  • Monitors agency cooperation, hours, and staffing concerns; verifies and reports invoices weekly.
  • Updates nursing employee contact lists.
  • Prepares reports for nursing care hours as required by the fiscal office.
  • Maintains daily/monthly overtime and yearly overtime and vacation lists in accordance with the union contract.
  • Performs related tasks as assigned by the Director of Nursing.
Knowledge, Skills, and Abilities

Knowledge of:

  • General office practices and procedures.
  • General staffing needs of a long-term care facility.
  • Laws, rules, and regulations regarding overtime, union requirements, etc.
Skill in:

  • Microsoft Office Suite.
  • Staffing and scheduling systems are preferable. 
Ability to:

  • Develop, monitor, and adjust staffing schedules.
  • Communicate effectively, both orally and in writing.
  • Make independent decisions when circumstances warrant.
  • Establish and maintain effective working relationships with co-workers, public officials, residents, and the general public.
  • Exercise tact and sound judgment in handling challenging situations.
  • Make swift, critical decisions and seek creative solutions as needed.
  • Multi-task, prioritize, and adjust to time-sensitive tasks.
Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D


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