Salary:
$90, 717.74 per year
How to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Minimum Requirements:
- Bachelor’s degree in Business Administration, Public Administration, or a related field AND at least five (5) years of management experience, or
- An equivalent combination of education, training, and experience is acceptable.
Desired Qualifications:
- ?At least two (2) years of legal or paralegal experience specific to the Division.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Position Summary:
Under the direction of the Director, the Division Manager is responsible for the daily operation of the Wills/Orphans’ Court Division of the Department of Court Records. The Division Manager provides directions to supervisors and employees in the Division.
Overview:
Duties:
- Supervises daily operation including but not limited to decisions and directions regarding staffing.
- Reviews and processes correspondence.
- Plans, organizes, and establishes priorities and directs the daily operations of the Division.
- Oversees and validates that proper procedures are being performed in each section of the Division.
- Ensures compliance with the PA Rules of Procedure as well as Allegheny County Local Court Rules.
- Coordinates and manages the work of the Division personnel to ensure that all filings are being processed in a timely and efficient manner.
- Identifies the training and equipment needs to ensure efficient operation of the Division.
- Evaluates the competency of the staff.
- Provides intense customer service assistance.
- Oversees fiscal operations of the Division.
- Coordinates training of current and new employees.
- Meets regularly with the Director to address personnel issues and customer complaints.
- Performs other duties as required or requested.
Knowledge, Skills, and Abilities
Knowledge of:
- Pennsylvania Probate and Orphans’ Court rules.
- Data entry procedures and related office practices.
- Pennsylvania marriage and US Passport laws.
- Organization and personnel management.
Skill in:
Ability to:
- Supervise employees
- Demonstrate a high level of critical thinking and decision-making skills.
- Accurately and promptly enter data into a computer.
- Proofread and verify data.
- Work under general supervision; follow oral and written instructions.
- Maintain accurate records.
- Learn new computer software as needed.
- Communicate effectively with co-workers, supervisors, and the public.
- Prioritize and handle multiple responsibilities.
- Remain courteous and tactful in stressful situations.
- Develop positive working relationships with other County Departments, the Courts, and outside agencies.
- Identify and resolve problems in a timely manner.
- Communicate effectively, both orally and in writing.
- Lift up to 10 lbs.
Residency:
Allegheny County within 1 year.
Veterans' Preference:
Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D