Position Title: Real Estate Recording Technician

Salary: $18.6293 per hour commensurate with experience

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

A High School diploma or its equivalent AND two (2) years clerical and customer service work experience. An equivalent combination of education and experience may be substituted.

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.

Position Summary:

The Real Estate Recording Technician reports to the Recording Supervisor and is responsible for performing tasks related to the document recording process. This position performs clerical duties and provides customer service to the public and interacts with other County departments.


The Division of Real Estate is responsible for the recording of real property rights and providing a secure and accessible land record system. They are the collection agent for the local Realty Transfer Tax which subsidizes County, State, Municipal, and School Districts budgets.


  • Provides customer service in-person, over the phone, and electronically including email and fax.
  • Collects proper Realty Transfer Tax (RTT) and recording fees for all transactions.
  • Responsible for cash for tendering change purposes.
  • Reviews incoming legal documents to verify recording requirements, ensures accuracy for notarization, and prepares rejection sheets.
  • Processes recorded documents in database systems.
  • Balances cash drawer daily at the close of business.

Knowledge, Skills, and Abilities

Knowledge of:

  • Federal, State, County, and City laws, codes, rules, regulations, ordinances, and policies related to recording public and legal documents.
  • Basic mathematic principles.
  • Cash management best practices.
  • Data entry and indexing procedures.

Skill in:

  • Microsoft Office Suite.
  • Operation of office equipment including a computer, printer, scanner, and fax.

Ability to:

  • Verify all data, paperwork, and fees, including cash, are complete and correct.
  • Accurately perform data entry.
  • Communicate clearly and persuasively, both orally and in writing, to include providing accurate explanations of recording requirements.
  • Efficiently and effectively manage time, tasks, deadlines, and multiple priorities simultaneously.
  • Maintain productive working relationships with staff, departments, and external organizations.


Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.