Salary:
$60,000.00 per year
How to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Minimum Requirements:
- An Associate’s degree in Health Information Management, Healthcare Administration, Medical Office Health Records Specialist, Medical Records Technician, AND two (2) years of experience in health information, billing, or coding PLUS one (1) year of supervisory experience managing staff.
- Certification as a Registered Health Information Technician (RHIT) is preferred.
- Certified Health Information Manager (CHIM) or equivalent certification is preferred.
- An equivalent combination of education, experience, and training is acceptable.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.
Position Summary:
Reporting to the Compliance and Privacy Director, the Medical Records Manager oversees the creation, security, and maintenance of patient data, ensuring compliance with HIPAA and other legal regulations. They supervise the medical records technicians and the clerk typists, audit records for accuracy, and maintain electronic health record (EHR) systems. Traveling between all four centers is required.
Overview:
Duties:
Data Security and Compliance:
- Ensure strict adherence to legal and ethical guidelines regarding patient information privacy and confidentiality, specifically, HIPAA.
- Provide guidance and support to staff members regarding the proper handling and management of medical records.
Records Management:
- Create, organize, and maintain comprehensive medical records for each patient, ensuring accurate and up-to-date information is recorded.
- Develop, implement, and maintain advanced record-keeping systems for storing, retrieving, and updating both electronic and paper records as well as procedures for the secure storage and retrieval of medical records, including electronic health record systems.
- Direct maintenance, retrieval, organization, coding, indexing, and filing of medical records for efficient use.
- Oversee the coding, indexing, and filing of medical records to aid in efficient retrieval and use.
Staff Leadership:
- Train and supervise employees involved in medical record management, ensuring compliance with established protocols.
- Manage a team responsible for medical records coding, abstracting, and auditing.
Auditing and Accuracy:
- Perform regular audits to verify the accuracy and completeness of medical records, correcting any errors or discrepancies promptly.
Collaboration:
- Partner with healthcare professionals to ensure patient care and treatment documentation is accurate and timely.
- Ensure the seamless flow of patient information across various departments and healthcare providers.
Knowledge, Skills, and Abilities
Knowledge of:
- HIPAA regulations and other healthcare privacy laws.
- Medical terminology.
- International Classification of Diseases (ICD)-10, Current Procedural Terminology (CPT) coding, and other medical classification systems
Skill in:
- Electronic Health Record (EHR) software
- Microsoft Office Suite
- Medical record software
- Coding systems and healthcare regulations (e.g., HIPAA).
- Data analysis and reporting tools
Ability to:
- Ability to prioritize tasks, meet deadlines, and adapt to changing organizational needs.
- Demonstrate attention to detail and accuracy, ensuring precise, comprehensive records.
- Stay updated on trends and regulations in medical records management. Make needed changes to maintain compliance.
- Communicate and collaborate well with staff and healthcare professionals.
- Analyze problems, identify trends, decipher coding.
- Demonstrate effective organizational skills.
- Lead staff with experience in supervising and training employees.
- Maintain patient confidentiality and privacy in accordance with legal and ethical standards.
- Travel within the four Kane Community Living Centers.
Residency:
Allegheny County within 1 year.
Veterans' Preference:
Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D