Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Under the direction and supervision of the Special Events Manager, the Special Events Coordinator is responsible for the planning and execution of County-sponsored events and programs. These events may include, but are not limited to: Allegheny County Summer Concert Series, Hay Day Festivals, internal employee-centered events, the Holiday Project, Project Prom, Allegheny County Music Festival, Holiday Laser Show, and Movies in the Park.

Evening and weekend hours and travel to various sites within Allegheny County are required.

The Office of Marketing and Special Events raises public awareness of County services, projects, events, activities and initiatives through proactive marketing, advertising, and social media efforts, as well as produces a wide array of high-quality cultural, artistic, and special events to enhance the quality of life in Allegheny County. 

• Plans, coordinates, and executes all phases and logistics of County-sponsored community events, as assigned and directed by the Special Events Manager.
• Oversees layout of event grounds, creates detailed event maps, and ensures smooth execution of events by communicating with internal staff, volunteers, interns, labor crews, and facilities management.
• Communicates and interacts extensively with the public via phone, email, and in-person at events.
• Seeks out and secures vendors, licensing, and necessary bookings for events.
• Assists with the facilitation of sponsors and funders for events and programs.
• Oversees inventory and equipment used for events and promotions.
• Secures all supplies, vendors, and places orders for catering services as needed.
• Prepare reports on and evaluates the success of each event.
• Recruits and certifies food trucks and vendors to enhance the quality and experience of events.
• Contributes to the creation of new events that align with the County’s goals and objectives.
• Assists with marketing and promotions of events.
• Performs other duties as required.

• Event coordination and planning.
• Marketing, advertising, and public relations.

• Microsoft Office including Word, Excel, and Outlook.

• Work a flexible schedule, including attendance at evening and weekend events.
• Support all people of various and diverse backgrounds in a fair and non-judgmental manner.
• Demonstrate reliability and flexibility in the workplace.
• Think creatively.
• Speak in front of a large audience.
• Plan, organize, and participate in educational and community-based events.
• Initiate and develop new events, activities, and programs.
• Maintain productive working relationships, under minimal supervision, with staff, departments, and external organizations.
• Plan strategically in advance and effectively manage time, tasks, deadlines, and multiple priorities simultaneously.
• Communicate clearly and persuasively both orally and in writing.
• Travel to locations within Allegheny County as required.