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Position Title: Employee Relations & Payroll Coordinator

Salary: Hourly: $26.77 || Annual: $55,697.16

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:
  • A Bachelor’s Degree from an accredited four (4) year college or university with major coursework in human resources, industrial or organizational psychology, business management with a concentration in Human Resources, Organizational Behavior, Labor Relations, Industrial Relations, or other closely related field of study.

AND 

  • At least (1) year of experience in/with Human Resources, Recruiting, Workforce Development


OR

 

  • Master’s degree in Human Resources Management, Public Administration or Business Administration, Labor Relations or a related field.

 

OR

 

  • Any equivalent combination of experience or training


Education & School Transcripts

If you are claiming education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted. 

Condition of Employment

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Employment Type

  • Full-time, Associate Level
  • Grant funded positions are contingent upon grant funding


Relevant Experience

You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.

Who is Eligible

Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.

How to Apply

Please visit our website for an online application form and job announcement. Any additional information should be emailed to the ACHD Human Resources Department.

Weights

  • Minimum Requirements: 20%
  • Relevant Experience: 40%
  • Supplemental Questions: 40%


Supplemental Questions

Per the weights (above), the responses to these questions are a significant portion of how an application is scored and hold high value in screening candidates. For these pre-interview questions, in order to provide a thorough/full answer, a typical structure to an interview answer is recommended to be used, i.e. STAR approach (1. Situation/Setting, 2. Task(s) that you were tasked to do, 3. Actions which you took, 4. The result(s) of your actions).

You may upload as a Word document answers to the supplemental questions in the “Upload Page” of the application. Make sure to note “See attached” after the statement on the application form if you are attaching a separate document. If you are unable to upload the document, email to ACHD Human Resources Department.


  1. Please describe your motivation for applying to this position.
  2. A key performance indicator for the role is not to be directly responsible for completing task/work items; rather to be primarily responsible for the teammates, who are responsible for completing task/work items. How would you approach this endeavor?
  3. Please describe your experience in processing payroll.
  4. Please provide an example of training/supporting a new teammate into a current/active process?


Allegheny County Civil Service Employees (Non-ACHD)

Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department.

This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.

Purpose

To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.

In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.

If you are claiming veteran's preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.

Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny C0unty Health Department.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

#INDSJ

Position Summary:

This is a professional Human Resources supervisory position at the administrative level.

 

The employee in this class is responsible for administering the policies and procedures in the Human Resources office for the Allegheny County Health Department. Major aspects of the work include recruitment, selection, certification, performance evaluation, position classification, compensation, labor relations, equal employment opportunity/affirmative action plans and other public human resources functions. 

 

Supervision is exercised over two (2) Human Resources & Payroll Assistants. Work is performed independently under the supervision of the Human Resources, Assistant Manager who reviews the work for adherence to policies and acceptable human resources management standards and for accomplishment of department objectives.

Overview:

Fringe Benefits

  • Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.


Perks Working for ACHD

  • Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
Duties:

Management of Workforce Systems & Employee Lifecycle

  • Process of personnel actions to ensure conformance with personnel policies and procedures and merit system rules, regulations and standards.
  • Manages job requisition process workflow by auditing, confirming and reconciling positions (vacant & filled); reviews and processes various personnel actions (e.g. salary changes, hires, transfers, promotions, leaves, terminations, etc.) both manually and through established Human Resources systems.
  • Liaison between Programs and Fiscal/Finance department for budgetary items, including the management and forecasting of labor needs
  • Assist in the planning, organization and direction of departmental personnel management activities; develops and implement personnel policies and procedures.


Talent Acquisition & Onboarding Support

  • Recruits and interviews applicants, evaluates their qualifications for employment and makes recommendations to the appoint authority.
  • Administers a performance rating system.
  • Prepares correspondence in connection with recruitment and other personnel matters, compiles personnel reports.  
  • Compile and execute overall communications on personnel management policies and procedures and staffing utilization to all levels of the organization and operating units.
  • Analyze duties and responsibilities of positions and classifies them or recommend appropriate classifications.
  • Support all talent acquisition and onboarding functions, including Union positions which are to be posted for bidding in accordance with their contract(s); acts as liaison to job applicants and employment candidates.
  • Assists/leads team members with diversity and inclusion initiatives, onboarding, orientation, application review and applicant communications; attends job fairs, career days, and other community outreach/hiring events as requested/required.
  • Develops, coordinates, and conducts orientation sessions, meetings, programs, seminars, etc. to disseminate relevant information and provide training opportunities.
  • Contribute to the process of re-evaluating recruitment techniques and hiring processes.
  • Provides oversight in the areas of on-boarding, off-boarding, and contractor recruitment.


Administration of Applicant Assessment(s) & Adherence to Hiring Standards

  • Responsible for the preparation, coordination, scheduling and general administration of applicant/candidate examinations, evaluations, and reviews (ex. Qualification & Ratings review). 
  • Proper maintenance and management of Eligibility List(s) of candidates for interviews and selection(s) by hiring panel.
  • Ensures compliance with local, state, and federal employment laws and regulations, collective bargaining agreements, County policies and monitors legislative, technical, and professional trends impacting compliance.
  • Manages and updates the HR Manual/Standard Operating Procedures on an ongoing basis.  

 

Human Resources Information Systems (Data & Documentation)

  • Maintain and contribute to all data sources (inputs & outputs) to ensure accuracy and uniformity.
  • Ensure all functions of the Workforce Operations program has data and documentation as an output that is able to be appropriately and conveniently accessed and utilized.  
  • Assists in organizational analysis, compensation studies, wage and salary administration.
  • Direct and/or prepares preparation of statistical reports.
  • Supervises the maintenance of personnel files and records and directs the processing of personnel transactions involved in appointments, dismissals, pay changes, leaves of absence and other changes.


Payroll Administration & Processing

  • Directly supervise professional, technical and clerical support personnel.
  • Coordinates all functions within the processing of payroll including efforts with centralized county payroll, assists in the function for the department.
  • Supervises the payroll functional for the department and coordinates efforts with centralized county payroll. 
  • Provides support to personnel management, with an emphasis on Leaves & Absences, including Workplace Accommodations and Workers Compensation.

 

  • Responds to emergencies assigned by the Health Department.  
  • Performs other duties as required or requested.
Knowledge, Skills, and Abilities

Knowledge of:

  • Thorough knowledge of County and department policies & procedures 
  • Thorough knowledge of applicable local, Federal and State laws, rules and regulations 
  • Best practices in Human Resources, talent acquisition and onboarding 
  • Position management and principles of employee mobility; applicant assessment methods; job analysis, job design and compensation practices  
  • Methods and techniques of personnel administration, including recruitment, selection, placement, position classification, compensation, performance evaluation, training and labor relations. 
  • Human Resource Management and Labor Relations Principles and practices as they pertain to employees covered by collective bargaining agreements. 
  • PA State Civil Service
  • Collective Bargaining Agreements
  • Principles of effective supervision. 
  • Talent Acquisition and effective onboarding processes
  • Basic principles and practices of payroll processes & reconciliation of numbers and data
  • Proficient in all Microsoft Programs including but not limited to Excel, PowerPoint, Word, and Teams 
Skill in:

  • Human Resources
  • Human Resources Management
  • Legal
  • Employee Relations
  • Training
  • Supervisory Skills
  • Payroll Processing
  • Payroll Services
  • Public Health
  • Microsoft Office
Ability to:

  • Create and/or contribute to a positive work atmosphere, to encourage and foster collaboration and cooperations
  • Work autonomously and as a part of a team
  • Incorporate ethical standards of practice into all interactions with individuals, organizations, and communities
  • Develop, foster, and manage internal (HR department) and external client (hiring department) relationships
  • Exercise critical thinking, problem analysis, problem solving and judgment
  • Be accountable, dependable, reliable, flexible, adaptable; embrace change and enjoy fast-paced work
  • Take initiative and ownership over work and team output
  • Communicate and manage work efficiently and effectively with quality-oriented actions
  • Collaborate and cooperate within a team environment while working independently
  • Demonstrate integrity, ethics, and professionalism; always maintain confidentiality
  • Analyze Personnel Problems and Needs, devising effective solutions
  • Assign and supervise the work of subordinate personnel effectively
  • Establish and maintain effective working relationships with Federal, State and County Officials, employees and the general public
  • Analyze personnel problems and needs and make effective recommendations
  • Conduct impartial and objective investigations
  • Express ideas clearly and concisely, orally and in writing
  • Communicate effectively, orally and in writing
  • Respond to Public Health Emergencies
Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D


Apply Online