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Position Title: Clerical Supervisor - STD/HIV

Salary: Hourly: $19.44 || Annual: $40,435.20

How to Apply:

Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

Minimum Requirements:

Minimum Requirements

Three (3) years of experience in clerical work, including word and record processing, purchasing, and office procedures, and graduation from high school or equivalent 

OR 

Associate's Degree in Secretarial Science or related fields and one (1) year of experience in clerical work

OR 

Any acceptable equivalent combination of experience and training.

Education & College Transcripts

If you are claiming education to meet minimum requirements or as a part of your application, including supplemental questions, you must submit or attach a copy of your official college transcripts for your claim to be accepted. Unofficial Transcripts will not be accepted. 

Condition of Employment

It is the policy of Allegheny County that in order to receive a final offer of employment, candidates for positions within the executive branch must provide proof of a Covid-19 vaccination. The prospective employee will need to be fully vaccinated or have at least one shot of a two-shot series before beginning work. Any employee who does not receive and provide proof of the second shot within 30 days will have their probationary employment terminated. Allegheny County will allow for medical and religious exemptions from the requirements in accordance with state and federal law. 

Additionally, it is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status, and drug/medical examinations as required for the position. The pre-employment drug screen must be completed within 48 hours of the acceptance of the conditional offer of employment.

Employment Type

  • Full-Time, Management Level
  • This position is contingent upon grant funding


Relevant Experience

You will receive a score based on the experience you report on your application for employment. It is therefore important that you provide complete and accurate information. Failure to do so may delay the processing of your application or result in a lower than deserved score or disqualification. Call our Office of Human Resource Management if you have any questions.

Who is Eligible

Applications will be accepted from certified Merit System employees of the Allegheny County Health Department and outside candidates who possess the experience and training listed in this announcement and who are capable of performing the duties of this position.

Weights

  • Minimum Requirements - 60%
  • Relevant Skills/Experience/Certifications - 15%
  • Supplemental Questions - 25%


Supplemental Questions

Please be prepared to answer the following questions. You may upload as a Word document answers to the supplemental questions in the “Upload Page” of the application. Make sure to note “See attached” after the statement on the application form if you are attaching a separate document. If you are unable to upload the document, email to ACHD Human Resources Department.


  1. What is your experience with supervision of staff?
  2. Describe your strategies for time management and organizing multiple tasks.
  3. Tell us about your skills or experience do you have with working with various suppliers and comparing prices for various vendors of the same product.
  4. Describe a time when you had to manage staff conflict.
  5. Describe your experience working with a management team and communicating new procedures to staff.


Allegheny County Civil Service Employees (Non-ACHD)

Regular or probationary employees of County Departments currently in this classification, hired under a State Civil Service System, who apply for this position will not be considered as Open Competitive applicants. Those employees selected for transfer to the Allegheny County Health Department will be considered to have resigned their Civil Service status from the Department in which they are currently working and will be required to complete a probationary period with the Health Department.

This announcement may be modified, amended or canceled by the Allegheny County Health Department at any time.

Purpose

To establish open competitive and promotional eligible lists for use in making merit system appointments in the Allegheny County Health Department. The list will contain the names of successful candidates ranked in the order of final earned ratings. The list will be in effect for one (1) year unless previously exhausted or superseded.

In the ranking, open competitive applicants qualifying for Veteran’s Preference receive an additional ten points on the final earned rating. Form DD-214 must be attached to the application form for consideration for Veteran’s Preference. Determination of Veteran’s Preference is made in accordance with State Civil Service Policy.

If you are claiming veteran's preference, then proof of eligibility; DD-214 Form or other comparable military document must be submitted for initial claim. The document must show dates of entry and separation and character of service.

Credit for a degree or college coursework can only be accepted from an official transcript submitted directly from the college or university to Allegheny C0unty Health Department.

Reasonable Accommodations Statement

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.

#INDSJ

Position Summary:

An employee in this class is responsible for a wide variety of complex clerical operations and administrative detail, frequently requiring specialized clerical knowledge. Employees are responsible for making decisions requiring knowledge of supervision, applicable functions, rules, and regulations of the Allegheny County Health Department; however, policy problems are normally referred to supervisors for decision or explanation. Independent judgment is exercised, and work is reviewed by a superior through a review of reports and general observation of daily operations for compliance with established procedures and practices.  

Overview:

Fringe Benefits

  • Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.


Perks Working for ACHD

  • Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.
Duties:

  • Plans, assigns, and evaluates the work of a clerical staff engaged in processing fiscal, personnel, educational, medical, or other departmental materials. 
  • Supervises the clerical function and work production, flow, and review of data entry.data,. 
  • Determines the need for and prepares requisitions covering the supply needs of a large department; prepares specifications; processes approved requisitions to cover emergency purchases; maintains records relating to the status of individual requisitions and all other matters relating to the purchasing and billing process. 
  • Assists a manager or administrator in a variety of administrative detail matters, such as preparation of budget figures including estimates of equipment, supply and travel needs, and recordkeeping including move request processing, and supervises office and nontechnical operations, including housekeeping and office layouts. 
  • Supervises personnel, maintaining equipment, and other related records; compiles special and regular reports. 
  • Participates in interviewing and orients new employees to work functions. 
  • Maintains cost records that do not require any technical knowledge of accounting in accordance with established procedures; allocates cost items to a variety of accounts according to prescribed classifications; prepares standardized reports and statements. 
  • Monitors staff compliance with standard requirements for employment; and advises supervisor on indicated violations. 
  • Trains and counsels staff regarding such policies as attendance, and acts as backup support for clerical staff, which includes those who may operate office automation systems by doing word and record processing. 
  • Establishes working relationships in the Health Department with administrators from a variety of disciplines, which may concern the development of office procedures and, outside the Health Department, may include landlords and service and maintenance individuals and/or organizations. 
  • Performs related work as required. 
Knowledge, Skills, and Abilities

Knowledge of:

  • Knowledge of modern office practices, procedures, and equipment. 
  • Knowledge of business English, spelling, and arithmetic.
  • Knowledge of departmental rules, regulations, procedures, and functions. 
  • Knowledge of the principles of office management and supervision.
Skill in:

  • Microsoft Office 
  • Interpersonal Communication 
  • Supervisory Skills 
  • Data Entry 
  • Office Equipment 
  • Report Writing 
  • Record Keeping 
  • Customer Service 
  • Invoice Processing 
  • Typing 
Ability to:

  • Ability to develop, lay out, and install clerical procedures and operations from general instructions, and to plan, assign, and coordinate the work of a moderate sized clerical staff. 
  • Ability to keep complex records and to prepare periodic reports from such records.
  • Ability to apply and interpret departmental policies and procedures. 
  • Ability to establish and maintain effective working relationships with other employees and the public. 
  • Competent knowledge and use of Microsoft Office programs including Access, Word, PowerPoint, and Excel and other database programs. 
  • Ability to represent ideas effectively, concisely and accurately, both orally and in writing and present themselves in a professional manner. 
  • Must be able to work in a team environment. 
  • Ability to plan office space utilization. 
  • Ability to respond to emergencies. 
Residency: Allegheny County within 1 year.
Veterans' Preference: Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D


Apply Online