Salary:
$50,000 - $55,000 per year
How to Apply:
Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.
Minimum Requirements:
- High school diploma or equivalent AND five (5) years of experience in project support and coordination within Public Administration, Business, Finance, or a related field.
- An equivalent combination of education and experience may be substituted (i.e., a related Bachelor’s degree may be substituted for four years of experience in planning, coordinating, managing, and evaluating programs).
- A Bachelor’s degree in Business or a related field and knowledge of Allegheny County’s procurement, proposal, and contracting process are preferred.
It is the policy of Allegheny County that in order to receive a final offer of employment, candidates must successfully pass a background check, which includes verification of Allegheny County Real Estate Tax status.
Position Summary:
Under the direction of the Compliance Manager for the Department of Children Initiatives (DCI), the Contract Coordinator is part of a collaborative team responsible for developing, coordinating, and monitoring the compliance of contracts associated with DCI’s funding opportunities in the early learning and out of school time sectors.
Overview:
Duties:
- Develops systems and processes for contract creation, distribution, management, monitoring, and reporting.
- Prepares, assembles, distributes, and monitors various forms and documents.
- Performs quality control and assurance reviews of funding opportunity documents before advertisement, including standard special provisions, insurance requirements, bonding requirements, and other standard contract language.
- Acts as a point of contact for other Departments when partnering to issue funding opportunities and developing contracts.
- Drafts and processes contracts as necessary.
- Maintains agreement, contract, and insurance files.
- Processes change orders for contracts and agreements.
- Provides documentation support for routine audits.
- Performs other related duties as required or requested.
Knowledge, Skills, and Abilities
Knowledge of:
- Contract management and procurement principals.
- Business administration, accounting, and insurance.
- Docusign signature process a plus.
Skill in:
- Microsoft Office applications, including Word, Excel, PowerPoint, Teams, etc.
Ability to:
- Communicate effectively, both orally and in writing.
- Establish and maintain effective working relationships with grantees and colleagues.
- Work quickly and accurately.
- Learn and become familiar with the necessary IT systems and related databases.
- Efficiently and accurately manage several projects simultaneously, each with several different tasks.
- Review and analyze processes and adjust as necessary to ensure Department efficiency and accuracy.
Residency:
Allegheny County within 1 year.
Veterans' Preference:
Will be awarded to eligible candidates.
AN EQUAL OPPORTUNITY EMPLOYER - M/F/V/D