Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

This is professional budget, fiscal management and purchasing work at the managerial level. 

An employee in this class is responsible for planning, organizing, directing, controlling, interpreting, and communicating the fiscal information to the Allegheny County Health Department management staff, the Deputy Director, Bureau of Administration and to appropriate County staff. Major aspects of the work include implementing fiscal policies and controls, administration of sound budgeting, accounting, revenue collection, and purchasing procedures. The work involves auditing, preparation of budgets, oversight of revenue, financial statements, purchasing, and other required reports.  Supervision should be exercised over the accounting and fiscal staff with the primary direct reports of Grants Manager and Financial Planning Supervisor. The employee in this class functions independently under the general supervision of a Deputy Director, Bureau of Administration, who reviews work for adherence to policies and acceptable fiscal management standards and for accomplishment of objectives. 

Fringe Benefits

• Paid holidays, personal days, vacation and sick leave benefits, medical coverage and dental benefits, a retirement plan, life insurance and a deferred compensation plan after eligibility requirements have been met.

Perks Working for ACHD

• Professional growth through training opportunities (CPR, First AID, Public Health Preparedness, Dignity and Respect, Points of Dispensing, and more); ability to advance in county system; job security; meaningfulness in daily work derived from public service; eligible for federal loan forgiveness; organizational commitment to ACHD’s mission to protect, promote, and preserve the health and well-being of all Allegheny County residents, particularly the most vulnerable.

General Responsibilities 

• Directly supervises Grants Manager and Financial Planning Supervisor and coordinates all Financial Activities 
• Develops, maintains, and oversees the official accounting records in conformance with the generally accepted government accounting principles. 
• Utilizes various computerized or manual accounting documents including ledgers, spreadsheets, and journals to post entries, track expenditures, monitor spending levels and provide basis for report generation.
• Responds to emergencies as assigned. 
• Performs related work as required. 

Fiscal Responsibilities 

• Develops, reviews, and monitors budgets for the deviations in projected revenues and expenditures for County budgets, project funded accounts and grants. 
• Reports to the Deputy Director, Bureau of Administration, significant deviations in budgets, revenues, and other financial information regarding the finances of the Health Department. 
• Prepares, examines, and analyzes accounting records, financial statements, and other financial reports to assess accuracy, completeness and conformance to reporting and generally accepted government accounting principles. 
• Works with the County fiscal and controller’s office to establish tables of accounts and guidelines for assigned entries to proper accounts. 
• Advises and assists the Deputy Director and operating units on fiscal management policies and procedures relating both to Health Department operations and to grants initiated and administered by the Health Department. 
• Evaluates effectiveness of budgeting, accounting and fiscal control through audits and periodic analysis to assure acceptable professional standards are met. 
• Coordinates fiscal management aspects of grant management with applicable grant funding sources. 

Purchasing Responsibilities 

• Assists in the planning and oversight of the department’s purchasing methods and practices. 
• Reviews and recommends changes in existing purchasing policies and procedures. 
• Reviews and audits purchase requests and orders to determine needs and ensure compliance with regulations and contracts. 
• Approves, rejects, or coordinates the approval or rejection of vouchers, purchases requests and contracts for purchases by the Health Department in conjunction with the County negotiated contracts. 
• Analyzes spending levels of contract service providers to identify over or under spending in order to shift funds or renegotiate contracts. 
• Prepares monthly summary financial reports showing comparison of line-item actual expenses year-to date to projected expenses and revenues for review at the county level. 

• Knowledge of the principles and practices of budgeting and fiscal management in the public sector. 
• Knowledge of the principles and practices of accounting and auditing. 
• Knowledge of the principles of supervision. 
• Knowledge of Microsoft Office programs. 
• Knowledge of fiscal control aspects of grant proposals and the administration of grants in the health care field. 

• Financial Analysis 
• Microsoft Office 
• Financial Audits 
• Corporate Communications 
• Purchase Management 
• Project Management 
• Supervisory Skills 
• Microsoft Office 
• Interpersonal Communication  

• To establish a program of fiscal management which meets acceptable professional standards. 
• To analyze public budgetary and fiscal problems and make sound recommendations for change or initiation of new program. 
• To establish and maintain effective working relationships with staff, the public, and other public and non-profit agencies. 
• To express ideas clearly, verbally, and in writing. 
• To supervise effectively. 
• To utilize a computer as well as all necessary accounting and database software. 
• To respond to emergencies.