Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

This position under the supervision of the Parks Financial Manager, will assist the Parks Financial team with various finance and administrative-related processes and procedures, including a critical role assisting with the Parks Department’s payroll.  

• Manages the upload of seasonal hours into the payroll system and confirms accuracy.
• Assists the Payroll Manager with balancing payroll for closeout.
• Assists the Payroll Manager entering hours for full-time employees, following all necessary bargaining unit agreements.
• Pulls salary totals for various sites and projects as requested.
• Verifies calculations on all types of overtime to insure employees receive proper compensation in accordance with collective bargaining agreements and federal law.
• Reviews time records for completeness and accuracy, contacts individual supervisors to discuss or correct any anomalies, and enters data from exception logs.
• Resolves payroll discrepancies and answers any payroll inquiries.
• Performs a variety of clerical tasks including, but not limited to, answering telephone calls and email inquiries, filing, data entry, and general office duties.
• Enters purchase orders for various supplies and materials and distributes approved purchase orders to staff for ordering.
• Contacts vendors as necessary to receive quotes or other information.
• Assists with inventory tracking and generates related reports as needed.
• Assists fiscal staff entering invoices as needed.
• Processes new vendor creation forms.
• Monitors vendor contracts for expiration and modifications and assists with creating new ones.
• Assists with preparation of the department’s annual budget.
• Maintains confidentiality of all data processed.
• Performs related work as required. 

• General office practices and procedures
• Provisions of collective bargaining agreements relating to calculation of leave, overtime, and shift differentials.
• Federal and state laws relating to payroll.

• Microsoft Office Suite

• Operate office equipment, i.e., computer, fax, and copy machines.
• Learn new software.
• Type accurately and enter data with great attention to detail.
• Understand written and oral instructions.
• Communicate effectively with co-workers, the public, and County officials.
• Work independently and as part of a team.  
• Operate in a time sensitive environment with little supervision.
• Accurately perform arithmetic computations and calculations.

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