Applications are submitted online until the position is filled and/or the posting is closed. After reviewing this job announcement, please click on the link at the bottom of the page to apply online. A resume is required with the application. Further instructions on submission of documents are available in the online application. A resume may not be substituted for an application.

 Under the direction of the Business Office Manager, the incumbent prepares, submits, and monitors transactions and processes of the residents’ trust funds, the billing and collection of nursing facility services, and the payment of certain facility invoices. The incumbent will have a subordinate staff of one or two clerks and will deal directly with nursing facility staff, residents and families, and outside auditors.

• Performs Medicare, Private Pay, HMO, Commercial Insurance, and PA Medicaid billing processes of a nursing facility.
• Maintains accurate facility census data, including resident admissions, discharges, transfers, hospital stay dates, and leaves of absence; uses on-line billing claim systems, such as Florida Shared System, Navinet, and PROMISE.
• Applies cash receipts to resident accounts and reviews data entered by clerks.
• Records charges and adjustments to resident accounts.
• Identifies past due accounts by using an accounts-receivable aging report; performs collection procedures on past due accounts.
• Maintains accurate resident daily census and billing files on a computerized skilled nursing facility software system.
• Organizes the month end closing process of the billing cycle.
• Reviews closed accounts, makes necessary adjustments, and creates payment vouchers; performs retroactive billing, corrections of rejected claims, and adjustments to paid claims, as necessary.
• Maintains management reports and other data on Excel spreadsheets; types memos, letters, etc. on Microsoft Word.
• Maintains knowledge of nursing facility billing regulations, HIPAA regulations, and County policies and procedures; attends seminars and meetings as necessary.
• Makes recommendations to the Business Office Manager, with respect to increasing business office efficiency and improving facility cash flow.
• Assists the Business Office Manager with daily business office duties, as directed; assists Business Office Manager with covering other business office duties during vacations and other short-staff situations.
• Manages the business office in the absence of the Business Office Manager.
• Performs other related duties as required or requested.

• Medicare and Medicaid billing regulations, HIPAA regulations, and PA Medicaid eligibility requirements
• Supervisory practices and procedures
• Principles and practices of accounts receivable management

• Communicate effectively, both orally and in writing
• Establish and maintain effective working relationships with managers, supervisors, co-workers, residents, families, and the public
• Use a personal computer and spreadsheet software including Excel and Word
• Organize and monitor multiple priorities, handle a heavy workload, meet deadlines and production standards, and adjust to change
• Work with ill, disabled, elderly, and emotionally upset people within a long-term care facility